Read over your rubrics (self-evaluation) for this task before you go on. Click on the arrow, and use the BACK button on your browser to return to this page. (Use the BACK button to return to this page)
This task builds on the skills you learned in the first ACCESS WebTask. If you haven't completed the first task, click on the arrow to go to that exercise. When you finish the activities, return to the page. I (Use the BACK button to return to this page)
ACTIVITY I - Add and change fields in your file.
STEP 1: Open the file you saved in your last task, "your initialsdb1.mdb" (i.e. bbdb1.mdb)
The Access file you opened has seven fields defined: First Name, Last Name, Address Line 1, City, State, Zip Code, and Country.
STEP 2: Access allows you to work in two basic views: Design View and Database View. You have been working in the Database View, where you can add and change records. Let's go to the Design View, where you can define and modify fields. Click on the Design View Icon and select Design View from the list.
STEP 3: The top of your screen will show you the name of the fields you have defined. It will also show you a column where you can choose the type of data you want in that field. For example, if you want to make sure only numbers are entered, you would select numbers for the type of data.
STEP 4: Click in the Type of Data column next to the field Zip Code. A small arrow will appear. Select NUMBER from the list. Now you must enter only numbers in the field.
STEP 5: Now let's add a field to your database. Click on the line under Country. Enter a new field called Phone. Leave the Data Type as text. If you don't, the program won't let you type in a hyphen, for example, to separate the area code and other numbers. (970-564-XXXX)
Don't worry about the boxes below. You'll learn about those when you take more tutorials on Access.
ACTIVITY2 - Move back to the Database View and enter new records.
STEP 1: Now go back to the VIEWS box and select Database View.
Notice that a new field has been added. Add phone numbers for the records you entered before. Also, add records for at least five more people you know.
STEP 2: Print and sign your Access page. Place it in your portfolio.
SAVE YOUR WORK!
Congratulations! You have completed your task!